Churches and other church-related employers, along with other businesses, may file Forms W-2 and W-3 electronically by visiting the Social Security Administrations’ website at www.socialsecurity.gov/employer/. On the website, you will need to select “Business Services Online (BSO)” and register as a user. Once registered, you can upload electronic wage files or use the site’s “Create Forms W-2 Online” to send electronic information to the Social Security Administration. This option allows you to create “fill-in” versions of Forms W-2 for filing with the federal government and to print out copies of the forms for filing with state or local governments, distribution to your employees, and for your records. From the information filled in on the Form W-2s, a Form W-3 will be created for you.
Normally, the Form W-3 has to be filed by the end of February. However, when you file electronically, you receive an extra month to file because electronically filed W-2s aren’t due until March 31st. Once you submit your W-3 electronically, you will receive an acknowledgment receipt.
So if you need a little extra time to submit your Form W-3, using the electronic system is the way to go. In addition, it is simple, convenient, and quick.